Senior Logistics Associate job at UNHCR
Senior Logistics Associate
[ Type: FULL TIME , Industry: Logistics , Category: Procurement & Logistic Management ]
Deadline of this Job:
21 March 2023
Within Tanzania , Kibondo , East Africa
Date Posted: Monday, March 13, 2023 , Base Salary: Not Disclosed
Standard Job Description
Organizational Setting and Work Relationships
UNHCR delivers timely and quality goods and services to Persons of Concern (POC) in compliance with supply chain rules and procedures.
The Senior Logistics Associate manages and supports all activities pertaining to the logistics function including planning, sourcing & procurement, transport, customs clearance, warehousing. The position may be located at Headquarters (within DESS), in a Regional Bureau or in a Country Office.
The incumbent is supervised by the (Senior) Logistics Officer or other senior staff with logistics oversight function who defines the objectives and provides general guidance. The incumbent may supervise some general service and/or AWF staff.
The Senior Logistics Associate maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the logistics function. The duty of the Senior Logistics Associate is to support and monitor the management of material resources within the geographical area covered while exercising efficiency in the use of the available resources.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to POC.
Prepare plans for delivery of relief and other non-food items according to the operational needs and provide regular updates.
In emergency situations (refugees, internally displaced persons and/or any other In compliance with supply chain rules and procedures, support the related logistics person/s of concern to UNHCR), support the coordination with all stakeholders to ensure that the Organization is able to, in a timely and cost-efficient manner, provide core relief and non-food items.
Apply UNHCR’s sourcing & procurement strategy when planning for purchase of important commodities and services.
Prepare supply chain management plans, implement them and provide information on the status of requests and the availability of items in the different steps of the supply chain.
Maintain accurate and comprehensive records on logistical activities and provide timely reports and updates both periodically and on request.
Evaluate purchase requisitions to ensure that specifications and all other requirements are in order.
Draft and dispatch quotation requests, conduct secondary solicitation and assist in the evaluation of offers (when required).
Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery.
Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting Operations, HQ entities and others, as applicable.
Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that assist in decision making.
Disseminate, promote commitment to and monitor compliance with UNHCR’s global policies, standards and guidance on supply chain management.
Establish and monitor the Key Performance Indicators (KPI) for logistics services.
Make recommendations to senior management on resource allocation to support on-going operations.
Assist the supervisor in identifying organizational and procedural gaps in the present arrangements for release and transportation of CRIs and propose further improvements to enhance the process.
Prepare and disseminate quarterly and annual statistical reports including weekly update to all stakeholders.
Coordinate with Emergency Supply Unit, freight forwarders, and emergency operations for the release of the relief items.
Coordinate with Emergency Supply Unit and other units in SLS regarding the replenishment of the stock and relief items.
Education & Professional Work Experience
Years of Experience / Degree Level
For G7 – 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
SC-PeopleSoft Supply Chain Management
(Functional Skills marked with an asterisk* are essential)
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
Work Hours: 8
Experience in Months: 48
Level of Education: Bachelor Degree