Public Health Administrative Management Assistant (Program Assistant) job at U.S. Embassy in Tanzania

Vacancy title:
Public Health Administrative Management Assistant (Program Assistant)

Jobs at:

U.S. Embassy in Tanzania

Deadline of this Job:
23 March 2023

Duty Station:
Within Tanzania , Dar es Salaam , East Africa

Date Posted: Friday, March 10, 2023 , Base Salary: Not Disclosed

Basic Function of Position

• Under the supervision of the Associate Director for programs, incumbent provides support on a variety of technical and operational issues to assist the assigned branches effectively manage their activities. Job holder helps with the planning, implementing, monitoring, and reporting of branch activities, and report tracking, meeting coordination, and various other responsibilities that support the functioning of the teams. Incumbent is responsible for a full range of programmatic and administrative duties to support branch activities including drafting and editing documents (including developing charts, tables and graphs), maintaining spreadsheets, attending meetings, liaising with implementing partners etc., Job holder supports two or more of the following branches, Care & Treatment (C&T), Strategic Information (SI), Prevention, Science & Surveillance, Lab and Health Systems Strengthening (HSS) Branches. Position manages electronic and hard copy filing systems for the programmatic branches and provides data entry support for program reports, partner information and tracking within the branches. Job holder also gives frequent guidance to the CDC administrative staff.

Major Duties and Responsibilities % of Time
• Program and Project Support 50% the incumbent works with team members to compile technical information or data to assist the branch to meet electronic reporting requirements (incl. SAPR (Semi Annual progress report), APR (Annual Progress Report), ER (Expenditures Report) etc.).

Management Support 30%
• Participate in the review, annual work plans and financial reports of Implementing Partners (IPs) to ensure technical soundness and responsiveness to Mission strategies and guidelines. Reviews and edits branch documents for correctness, records and tracks documents submitted and/or due for submissions, and follows up with staff and/or implementing partners on the status of required submissions.

Administrative Support 20%
• Jobholder provides technical input in coordinating the administrative aspects of related strategy development, specifically related to program monitoring. Incumbent actively participates in the coordination of evaluations and provides expert administrative support to various units and teams to ensure that internal goals, standards, and timelines are maintained.

 This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

Qualifications and Evaluations

• Experience: Minimum of four years’ work experience in program assistance or office administration, as well as prior experience in the collection, analyses and presentation of information is required.

Education Requirements:
• Education: Bachelor’s Degree in Business Administration, Health Management, Public Administration, Economics, or Sociology is required.

 Fluency (reading, speaking, and writing) in English is required and Fluency (reading, speaking, and writing) in Kiswahili is required. “This may be tested”

Skills and Abilities: Computer Skills (Word processing spreadsheets and office software is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.


All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info
Agency Benefits:

The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
3. FS on LWOP and CS with reemployment rights **

IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link

Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
Copy of Secondary school (form VI) certificate
Proof of Citizenship (Voter ID, NIDA, Passport)
Copy of work permit (if not a TZ national)
Other document (if any)
Other document 2 (if any)
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.

The deadline for submitting the application is 23 March 2023.

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree


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