Procurement and Logistics Officer job at Good Neighbors

Vacancy title:
Procurement and Logistics Officer

Jobs at:

Good Neighbors

Deadline of this Job:
19 March 2023

Duty Station:
Within Tanzania , Kasulu, Kigoma , East Africa

Date Posted: Tuesday, February 28, 2023 , Base Salary: Not Disclosed

The Procurement Officer will be responsible to support procurement activities in accordance with organization policy and procedures. The Procurement and Logistics Officer must be aware of, and adhered to Good Neighbors Tanzania Code of Conduct and Ethics. He/she will have a calm, friendly and professional manner with a passion for delivery and procurement professionalism. He/she will also be capable to see through a task to completion with minimal supervision.

Duties and Responsibilities
• Assist DOHRA Manager on all duties relating to Procurement & Logistics as may be directed by DOHRA Manager.
• Provide technical and management support with development of tender related documents, guideline, criteria, committees etc. based on procurement policies and procedures.
• Provide technical training to tender committee and management based on requirements and any updated procedure.
• Prepare monthly suppliers database including analysis of supplier performance and submit to line manager first week of each month.
• Prepare long term contracts of suppliers of goods and services with GNTZ.
• Conduct monthly meetings with P&L team for HO, AOs and FOs to ensure compliance, check procurement records and identify inquiries to be resolved in HO level and submit report to line manager.
• Review annual audit findings and recommendations relating to procurement and logistics issues and make follow up for implementation as recommended.
• Develop and/or assist in developing procurement policies, procedures and guidelines.
• Review, develop and set tools and systems for effective implementation and strengthening of P&L functions.
• Provide professional advice and guidance on procurement matters and implications of legislations requirements.
• Identify and facilitate a range of approaches that can be used to successfully achieve markets and deliver optimum value for money.
• Required to attend at least 3 courses every year as provided by Gn academy including any other courses provided by GNTZ or by any other training institution, aiming to develop knowledge and capacity in own work.
• Required to achieve 90% of individual annual targets and department annual targets.

Qualification, experiences and competencies
• Bachelor degree in Procurement or any other related field.
• Minimum of five (5) years’ experience in procurement, administration and related field.
• Solid knowledge and understanding of procurement legislations, policies and best practices.
• Analytical skills including ability to take analysis and price comparisons of multiple vendor quotes/bids.
• Experience in working with NGO Experience in using e-procurement systems.
• Strong verbal/written communication skills.
• An excellent written and oral command of English and Swahili. Strong problem-solving skills, creativity in decision making.

Other Competencies/Attributes:
• Honesty, integrity, transparency and professionalism.
• Ability to multi-task, time management and adaptability to transitions.
• Report writing skills.
• Ability to follow instructions and work with minimum supervision.
• Ability to maintain effective relationships with all levels of staff and suppliers.
• Competence in Ms Office applications, Ms word, Excel, and Powerpoint.
• Ability to provide guidance and instructions to new or inexperienced staff. Perform other duties as may be required.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree


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